Trash

Anything you remove in Ludarch first goes to the Trash under Manage → Trash. From there you can bring it back with all its saved versions — or a project administrator deletes it permanently.

Dossiers, documents, tasks, media, productions and references, narrative, video and music entries, and original files can go to the trash. User accounts, projects and billing data cannot.

Remove an entry

1. In an entry, click To the trash … — or in the trash, click Remove entry and choose the entry.
2. In the dialog, enter a Reason.
3. Click To the trash.

The entry disappears from the working lists and can still be restored.

Restore

1. Open the trash. Use Search for titles and Status to find the entry.
2. Click the title and then Restore.
3. Confirm in the dialog.

The entry comes back with its original ID and all its versions. If something it needs — such as a file — is also in the trash, restore that first.

Delete permanently (project administrators)

In the entry, click Permanently delete, enter a reason and click Delete permanently. The content and all versions are deleted; only a small deletion record remains. If the entry is still in use, Deletion blocked shows what you need to resolve first.

Caution

Permanently deleted entries cannot be restored, and their IDs are never assigned again — not even through an import. For files in external storage, Ludarch only removes the reference; the file stays with the provider.

Set retention (project administrators)

By default, Ludarch never deletes anything automatically.

1. Click Retention.
2. Set the Retention period in days (for new entries) (1 to 365, default 30).
3. Under After the retention period, choose Retain until manually deleted or Automatically and permanently delete unused entries.
4. Click Check the rules and save and confirm with Confirm rule.

Only entries that are no longer in use are deleted automatically. Periods that were already set stay unchanged.